The Operating System for Outdoor Service
Requests, estimates, scheduling, crews in the field, invoices and payments — the whole operation in one fast, private workspace.
14-day free trial. No credit card required to start. After the trial, DoneganOS is $49/month for the first 50 founding companies, then $149/month. Every new software feature we release is included in your plan.
Good morning, Ryan
Tuesday · 6 visits scheduled · 2 crews out
New requests
4
Awaiting review
Pending approval
7
$18,420 in play
Active jobs
12
3 finishing today
Overdue invoices
2
$1,840
Today's schedule
Weekly mowing — Harper Residence
7:30 AM · Crew A · Ridgefield
Spring cleanup — Alvarez Property
9:00 AM · Crew A · Danbury
Mulch install — Whitfield Estate
11:15 AM · Crew B · New Milford
Hedge trimming — Boone Commons
1:45 PM · Crew B · Brookfield
Needs attention
- 3 completed jobs ready to invoice ($4,260)
- Estimate #EST-1043 viewed 4 times, not approved
- Deposit received — Whitfield Estate ($1,200)
Revenue this month
$42,180
6 min
From request to sent estimate
34 mi
Optimized crew routes per day
Same day
Job completion to invoice
Every table
Row-level security enforced
Requests in
Every new request lands in one queue
Customers request work from their portal or you log a call. Each request arrives with the property, the details and the timing you need to price it.
- Portal requests tied to the right property automatically
- Triage new, in review and estimate-sent in one place
- Convert a request into an estimate without retyping anything
Request service
Sterling Grounds Co.
Property
14 Ridge Rd, Ridgefield
What do you need?
Backyard cleanup after storm — branches down near patio.
Preferred timing
This week · mornings
Service requests
4 new · 2 in review
Storm cleanup — Alvarez, 14 Ridge Rd
Submitted 8 min ago · mornings this week
Mulch refresh — Boone Commons
Submitted yesterday
Irrigation check — Keller Lane
Submitted Apr 12
New lawn program — Pinehurst Dr
Submitted Apr 10
Measure & price
Measure the property from the air
Draw turf, beds and hardscape over satellite imagery and get square footage plus a suggested price before anyone drives out.
- Turf, bed and hardscape areas saved to the property
- Suggested per-visit pricing from your own rates
- Reuse measurements on future estimates
Aerial measurement
Draw turf, beds and hardscape on satellite imagery
Measured areas
Front Turf
4,820 sq ft
Back Turf
7,340 sq ft
Bed Perimeter / Edging
312 ft
Mulch Area
620 sq ft
Driveway / Hardscape
1,140 sq ft
Property Perimeter
527.6 ft
Suggested price
$96 / visit
Based on your pricing and measured areas
Estimates
Branded estimates your customers approve online
Send a clean, photo-backed estimate under your own logo. Customers approve and sign online, and deposits are collected on approval.
- Your logo, your name — on every document
- Optional line items customers can add themselves
- Deposit collected the moment they approve
Sterling Grounds Co.
Ridgefield, CT · (203) 555-0142
Estimate
EST-1043
Deposit due on approval: $945.00 (30%)
Signed digitally · IP recorded
Schedule & dispatch
Build the day, then dispatch it
Approved work flows onto the board. Drag visits between crews, catch conflicts before they happen, and send the day out with instructions attached.
- Crew-by-crew day and week views
- Conflict and availability checks on every move
- Unassigned work never falls through
Schedule & dispatch
Tuesday, April 14 · 8 visits · 3 crews
Crew A
3 stops7:30 AM
Harper — Weekly mowing
9:00 AM
Alvarez — Spring cleanup
1:00 AM
Keller — Hedge trim
Crew B
2 stops8:00 AM
Whitfield — Mulch install
11:30 AM
Boone — Bed edging
Crew C
3 stops7:45 AM
Marina Ct — Cleanup
10:30 AM
Oak Ridge HOA — Mowing
2:15 AM
Sanders — Irrigation check
Unassigned work
Fall aeration — Pinehurst Dr
Approved estimate · 2.5 hrs
Storm cleanup — Bridge St
Service request · priority
Routing
Less windshield time, more billable hours
Stops get ordered into an efficient route, then pushed straight to the crew's phone with turn-by-turn navigation.
- Optimized stop order with drive time and mileage
- Reorder by hand when the day changes
- Crews navigate from the visit they're on
Crew A — Tuesday route
8 stops · 34 mi · 42 min drive time
Stops (optimized)
Route summary
8
Stops
34 mi
Total distance
42 min
Drive time
In the field
A phone-first workspace for the crew
Crews see only their own work: today's stops, instructions, checklists, photos and a running timer. Status updates flow back to the office instantly.
- On my way, arrived, started, completed — one tap each
- Checklists and crew instructions per visit
- Before and after photos captured on site
- Time on site tracked per visit, per person
Today's jobs
Tuesday · 4 stops · Crew A
Harper Residence
Weekly mowing · 14 Ridge Rd
Alvarez Property
Spring cleanup · 14 Ridge Rd
Whitfield Estate
Mulch install · 14 Ridge Rd
Boone Commons
Hedge trimming · 14 Ridge Rd
Alvarez Property
Spring cleanup · 9:00 AM
Crew instructions
Gate code 4417. Bag all debris — do not blow into the wooded edge.
Checklist
Harper Residence
Weekly mowing · 7:30 AM
Location
14 Ridge Rd, Ridgefield CT
Arrival captured on site
Included, always
Run your business on one platform
New features are added regularly — and they're included in your plan. All future DoneganOS features come at no additional cost, on every plan we sell.
Start your 14-day free trialProof of work
Completed work, documented
Every finished visit arrives with photos, a signed-off checklist and time entries — ready to share with the customer and turn into an invoice.
- Before and after photos with capture times
- Checklist verification from the crew lead
- One click from completed job to invoice
Alvarez Property — Spring cleanup
Completed Apr 14 · Crew A · 2 hrs 41 min on site
Checklist completed — 6 of 6 items
Signed off by crew lead
Time entries
Start 9:02 AM · End 11:43 AM
Customer notified
Completion email with photos sent
Invoices & payments
Get paid without chasing anyone
Invoices go out under your brand with a secure payment link. Deposits apply automatically, cards on file can be charged, and receipts send themselves.
- Card payments processed securely by Stripe
- Deposits and partial payments applied automatically
- Overdue balances surfaced on your dashboard
Invoice INV-2088
Alvarez Property · Due Apr 30
Sterling Grounds Co.
Partially paidPayments
Deposit · Visa ···4242
Mar 30 · Stripe
Card on file
Visa ···4242 · exp 09/28
Customer payment link
Card payments processed securely by Stripe. Receipt emailed automatically.
Customer record
One place for the whole relationship
Properties, estimates, jobs, invoices, photos and notes on a single customer record — so anyone in the office can answer any question.
- Multiple properties per customer
- Full document and activity history
- Internal notes that never reach the customer
Dana Alvarez
Customer since 2023 · 2 properties · $18,940 lifetime
Properties
14 Ridge Rd — Primary residence
Ridgefield, CT · 0.62 acre
88 Marina Ct — Rental
Danbury, CT · 0.28 acre
Activity
Invoice INV-2088 sent
Apr 14
Job completed — Spring cleanup
Apr 14 · 8 photos
Estimate EST-1043 viewed
Apr 11 · 4 views
Note added by dispatcher
Gate code 4417
Customer portal
Your customers get a portal, not a phone tag
Upcoming visits, documents, photos, payment history and new requests — all under your company name.
- Approve estimates and pay invoices online
- See completed work with photos
- Request new service in under a minute
Sterling Grounds Co.
Customer portal · Dana Alvarez
Upcoming service
Spring cleanup
Tue, Apr 14 · 9:00–11:00 AM · Crew A
Documents
Estimate EST-1043
$3,150.00
Invoice INV-2088
Due Apr 30
Invoice INV-2041
Paid Mar 28
Last visit completed
Apr 7 · Weekly mowing · 1 hr 12 min on site
Request service
Tell us what you need and we'll send an estimate.
Your brand
It looks like your company, everywhere
Upload your logo and sending identity once. Estimates, invoices, portal and emails all carry your brand — DoneganOS stays in the background.
Sterling Grounds Co.
hello@sterlinggrounds.com · sterlinggrounds.com
Hi Dana — your invoice for the spring cleanup at 14 Ridge Rd is ready.
Your branding appears on
- Estimates & invoices
- Customer portal
- Email notifications
- Payment receipts
Sterling Grounds Co.
Your crew is on the way
Arriving 9:00–9:15 AM
Service completed · 8 photos
View your work history
The workflow
Request to payment, without leaving DoneganOS
Every step hands off to the next automatically. Nothing gets retyped, and nothing gets lost between the office and the field.
As DoneganOS expands, future features come with your subscription — no paying extra every time the platform gets better.
Request comes in
From the portal or a phone call — captured against the right property.
Request service
Sterling Grounds Co.
Property
14 Ridge Rd, Ridgefield
What do you need?
Backyard cleanup after storm — branches down near patio.
Preferred timing
This week · mornings
Service requests
4 new · 2 in review
Storm cleanup — Alvarez, 14 Ridge Rd
Submitted 8 min ago · mornings this week
Mulch refresh — Boone Commons
Submitted yesterday
Irrigation check — Keller Lane
Submitted Apr 12
New lawn program — Pinehurst Dr
Submitted Apr 10
Estimate approved
Priced from real measurements, approved and signed online with a deposit.
Sterling Grounds Co.
Ridgefield, CT · (203) 555-0142
Estimate
EST-1043
Deposit due on approval: $945.00 (30%)
Signed digitally · IP recorded
Scheduled & dispatched
Dropped onto a crew's day, routed, and sent to their phone.
Schedule & dispatch
Tuesday, April 14 · 8 visits · 3 crews
Crew A
3 stops7:30 AM
Harper — Weekly mowing
9:00 AM
Alvarez — Spring cleanup
1:00 AM
Keller — Hedge trim
Crew B
2 stops8:00 AM
Whitfield — Mulch install
11:30 AM
Boone — Bed edging
Crew C
3 stops7:45 AM
Marina Ct — Cleanup
10:30 AM
Oak Ridge HOA — Mowing
2:15 AM
Sanders — Irrigation check
Unassigned work
Fall aeration — Pinehurst Dr
Approved estimate · 2.5 hrs
Storm cleanup — Bridge St
Service request · priority
Work completed
Checklist, photos and time on site captured in the field.
Alvarez Property — Spring cleanup
Completed Apr 14 · Crew A · 2 hrs 41 min on site
Checklist completed — 6 of 6 items
Signed off by crew lead
Time entries
Start 9:02 AM · End 11:43 AM
Customer notified
Completion email with photos sent
Invoiced & paid
Invoice sent under your brand, card charged, receipt emailed.
Invoice INV-2088
Alvarez Property · Due Apr 30
Sterling Grounds Co.
Partially paidPayments
Deposit · Visa ···4242
Mar 30 · Stripe
Card on file
Visa ···4242 · exp 09/28
Customer payment link
Card payments processed securely by Stripe. Receipt emailed automatically.